CinePlan Documentation

CinePlan Documentation

Plan shoots, build schedules, and keep production moving.

CinePlan is a production scheduling workspace for filmmakers, wedding videographers, and content teams. Use this page as the fast reference for setup, scheduling, call sheets, exports, collaboration, and plan limits.

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1. Getting started

Start with a production, choose a template if you want a head start, then build out the core pieces of your shoot before you start assigning exact times.

  • Create a production for your film, wedding, commercial, music video, or creator shoot.
  • Use a template when you want labeled activity types and a ready-made starting schedule.
  • Add your shooting days, then fill in scenes, segments, setup blocks, breaks, and company moves.
  • Keep locations, cast, crew, and contacts current so later reports and exports stay accurate.

Best starting point for new users: create one production, one shooting day, and a short draft schedule first. Build from a working schedule, not a blank spreadsheet.

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2. Building the schedule

CinePlan is built around drag-and-drop scheduling. Organize the day, group related work, and keep the running order clear enough that updates stay manageable under pressure.

  • Use the schedule builder to arrange shooting days, scene work, prep, meals, travel, and wrap blocks.
  • Build shot lists with camera angles, movements, lenses, and reference notes.
  • Use storyboards or uploaded frames when you need a more visual plan before stepping on set.
  • Check weather on the schedule for outdoor days so location changes happen early, not at call time.

Common workflow: rough in the day first, then tighten times, add shot detail, and export once the order is stable.

3. AI, reports, and production outputs

Higher-tier plans unlock the automation layer. AI can shorten prep time, but the output still works best when your production data is already organized.

  • Use AI script breakdowns or scheduling suggestions to get to a first draft faster.
  • Generate professional call sheets once shooting day details, locations, and crew calls are set.
  • Create daily wrap reports after the shoot day is complete.
  • Use budget tracking and the DOOD report when you need producer-facing visibility across multiple days.

If a generated call sheet or report looks incomplete, the fix is usually missing production data rather than the export itself.

4. Sharing, collaboration, and exports

CinePlan can stay lightweight for solo planning or expand into a shared production workspace for teams that need live coordination.

  • Export shooting days to calendar apps with .ics when you want dates reflected in Google Calendar, Apple Calendar, or Outlook.
  • Use CSV export for schedule data you need to review outside CinePlan.
  • Use PDF export and custom branding on paid plans for call sheets and polished production documents.
  • Team plans add real-time collaboration, shared catalogs, team permissions, and larger file storage.

Solo productions usually only need exports. Active crews usually need shared access, permissions, and a single source of truth.

Plan overview

CinePlan starts free, then unlocks deeper production tooling as your schedule and team get more complex.

  • Free includes up to 3 productions, 5 shooting days each, templates, schedule builder, shot lists, contacts, .ics, and CSV export.
  • Pro adds unlimited productions and shooting days, AI features, storyboards, task boards, weather, wrap reports, PDF export, branding, budget tracking, and DOOD reporting.
  • Team adds real-time collaboration, shared catalogs, team permissions, and more storage for active crews.

Troubleshooting basics

Most production issues come down to missing structure, missing data, or teams working from multiple versions.

  • If an export is missing details, check locations, contacts, scene entries, and call times first.
  • If a day feels hard to manage, break large blocks into setup, scene, move, break, and wrap entries.
  • If your crew is out of sync, move the production to a shared workflow instead of sending screenshots or manual revisions.
  • If you outgrow free limits, compare plans before restructuring the project around workarounds.

Helpful links

Use the app for production work and the audience pages for workflow-specific guidance.