1. Getting Started

Create an account, start a production, then add your first shooting days, scenes, contacts, locations, and schedule notes. Free users can create limited productions and use the core schedule builder before upgrading.

• Create a production for each film, video, commercial, or shoot.
• Add shooting days, scenes, shot lists, contacts, and key production details.
• Use templates to speed up common planning setups.
• Use theme settings to choose light, dark, or system appearance.

2. Building the Schedule

The schedule is the center of CinePlan. Build each shooting day around scenes, timing, locations, cast, crew, notes, and exports so production details stay clear as plans change.

• Organize shoot days by call time, scene order, location, and production notes.
• Pro, Team, and Enterprise plans can preview and import schedule rows from CSV without replacing existing work. A completed import can be undone as one batch.
• Use the AI schedule assistant inside a production schedule on supported paid plans when you want CinePlan to suggest a cleaner order.
• Review suggested schedule moves before anything changes. You can apply, ignore, review details, or undo after applying.
• Publish schedule revisions manually when you want a shared change record. CinePlan summarizes detected changes and their potential production impact automatically, and archived revisions can be shown later.
• Export schedules to CSV or calendar files when you need to share outside CinePlan.
• Paid plans can export a production binder that bundles key production documents in one place.

3. Day-of Shoot Mode

Day-of Shoot Mode gives productions a focused view for the active shooting day. It is built for quick reference on set without digging through the full planner.

• View the active day, schedule blocks, scene details, contacts, and notes in a cleaner on-set layout.
• Use it on mobile or desktop when the crew needs the current plan quickly.
• The online Day-of view is available to free and paid users.
• Pro, Team, and Enterprise plans can save a short-lived offline Day-of package. It expires after no more than 12 hours, expires sooner when paid access ends, and is removed if the account is no longer eligible when CinePlan reconnects.
• Paid plans add a daily production brief and an end-of-day wrap or next-day handoff based on the current schedule, tasks, locations, talent, and equipment.

4. AI-Assisted Production Workflows

CinePlan includes AI-assisted tools for production planning. AI output should always be reviewed before relying on it for production, legal, budget, safety, or scheduling decisions.

• Use AI Insights inside a production to analyze script text or a supported PDF, review extracted scenes, assign shooting days, and preview schedule rows before importing them.
• Generate and review call sheet drafts from the production's Call Sheets tab so they stay connected to the current shooting day, schedule, contacts, and locations.
• AI schedule assistance works inside each production schedule instead of forcing you to leave the production page.
• When a suggestion is ready, CinePlan shows one active assistant banner at a time so schedule suggestions and status prompts do not compete for space.
• Review proposed changes before applying them. You can apply, ignore, dismiss, or undo an applied schedule change.
• Recent AI jobs can continue or recover if you navigate away, refresh, or switch pages while analysis is running.
• AI requests use one shared allowance across script breakdowns, schedule checks, and generated call sheet drafts. Pro includes up to 3 requests per day and 30 per month; Team includes up to 10 per day and 100 per month. Reviewing, applying, undoing, dismissing, and importing an existing result do not use another request.
• Paid plans also include schedule revision impact summaries, daily production briefs, end-of-day wrap or next-day handoffs, storyboards, wrap reports, and production exports.
• Weather forecasts use Apple WeatherKit when production dates and locations are available.

5. Sharing, Call Sheets, and Collaboration

CinePlan supports sharing production information with the people who need it. Paid plans add stronger collaboration and confirmation tools for active teams.

• Share schedules and exports with cast, crew, clients, or production partners.
• Pro, Team, and Enterprise plans can create revocable private crew portal links. Crew portals show the schedule, relevant call sheets and locations, and only files explicitly marked for crew access.
• Team and Enterprise plans can publish a fixed crew schedule version and track crew acknowledgements.
• Team plans include realtime collaboration, shared catalogs, and team permissions.
• Paid plans can track call sheet delivery confirmations so admins can see who received important production notices.
• Paid plans can generate location production packs for location-specific details, contacts, notes, and logistics.

6. Account, Privacy, Cookies, and Legal Settings

Account settings include subscription management, privacy controls, legal acknowledgements, and data export options. Required cookies stay enabled for login, security, checkout, and core site behavior; optional cookie choices can be adjusted in settings when available.

• Users may be asked to accept updated Terms, Privacy Policy, or AI disclaimers when legal documents change.
• CinePlan may suggest production status updates, such as moving a project from Draft to Pre-Production, but it does not change the status unless you choose Update.
• The in-app Report an issue button lives near your account area in the sidebar. Reports include the current page path and your message, not production content unless you type it into the report.
• Admins can review support-focused account details such as last login, auth methods, sessions, Stripe subscription details, recent user events, feedback reports, AI job status, and legal acceptance history.
• Use the data export page to download supported account and production records.
• CinePlan uses the shared Cherrium Software Privacy Policy for software privacy terms.

7. Free Production Tools

CinePlan includes public production calculators that run in your browser and do not require an account. Use them for early estimates, then move the result into your production workflow when you are ready.

• Film Production Budget Calculator
• Camera Storage Calculator
• Film Call Time Calculator
• Film Crew Overtime Calculator
• Crew Turnaround Calculator
• Shooting Days Calculator

Calculator values stay in your browser and are not sent to AI. CinePlan may record that a tool page was visited or used, but not the values entered.